Write renew or cancel brief for one vendor from usage notes

Renewals pass on inertia. A one-page brief forces a decision with notes - not vibes.

This hack: fifteen minutes, one vendor, renew/cancel brief from usage notes you already have.

When to use it

• A renewal is within sight.
• You have usage notes, seat audit, or owner comments.
• Someone needs a recommend to approve.

When not to

• You have zero usage signal. Gather a seat audit first.
• Contract is already auto-renewed irreversibly. Different process.
• You're writing the brief to justify a purchase you already emotionally made. Stay honest.

Do this (timer on)

1. 1. Paste usage notes + cost band if known (no need to publish price publicly).
2. 2. Draft recommend: renew / cancel / renegotiate with reasons.
3. 3. Send to the budget owner.

Prompt (copy)

Write a renew/cancel brief for one vendor.

Sections:
- What we use it for
- Who uses it (active vs idle if known)
- What breaks if we cancel
- Switching cost (qualitative)
- Recommendation: renew / cancel / renegotiate
- Open questions

Do not invent ROI %. Do not invent competitor pricing.

USAGE NOTES:
[paste]
VENDOR:
[name]

After you send

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