Mark active vs idle on one tool's user export

You pay for seats. Some log in. Some haven't since onboarding. Renewals arrive before anyone looks.

This hack: one tool, one export, fifteen minutes, mark active/idle. Decide renew/cancel in a later block. Today is visibility.

When to use it

• You can export users (or admins can send you the list).
• Renewal or cleanup is coming.
• You care about one tool, not the whole stack today.

When not to

• You have no admin access and no ally. Get access first.
• You plan to surprise-fire people based on last login alone. Use this as a conversation starter, not a weapon.
• Security review is the real job. Pair with access revoke separately.

Do this (timer on)

1. 1. Export users: name, email, last active, role.
2. 2. Sort by last active. Mark Active / Idle / Unknown.
3. 3. Note idle seats that still have privileged roles.
4. 4. Save a one-page brief: tool, seat count, idle count, question for owner.

Prompt (copy)

Summarize this seat export.

Output:
- Total seats
- Active (last 30 days) / Idle / Unknown counts
- Privileged idle users (admin/billing roles) as a short list
- 5 questions for the tool owner before renew/cancel
Do not invent usage metrics not in the export.
Do not recommend a competing vendor.

EXPORT:
[paste]

TOOL:
[name]

After you send

Paid seats and unused logins are a Tool Stack ROI problem. Run that assessment when idle seats keep surprising you at renewal.

Start free assessment (Tool Stack ROI) at https://faisalrizvi.com/ - See where we're wasting hours. 3 minutes. Score + prioritized roadmap. Shareable report. No login.

Book a free 30-min call only if you want a walkthrough after the roadmap.